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The supplier compliance audit‑readiness checklist.

18 questions that decide whether your next audit is a formality or a fire drill. Check off what you can prove today — not what you could reconstruct given a week.

0/18Tick items as you verify them — your readiness score updates live.

Supplier documentation

Do you know who you buy from — and who owns each relationship?

Current list of all active suppliers, each with a named owner Approved-supplier status documented for every active supplier Supplier questionnaires refreshed within the last 12 months Escalation contact on file for every critical supplier

Certificates

Certificates expire silently — would you know the day one lapses?

Every supplier certificate (GFSI, SQF, BRCGS, ISO…) on file and unexpired Expiry dates tracked with automatic renewal reminders Certificate scope actually covers the products and facilities you buy from Insurance certificates current for every supplier that requires one

COAs & specifications

A filed COA is not a verified COA.

Specification on file for every purchased ingredient or material COA received for every lot received Every COA verified against its spec — not just filed Out-of-spec results documented with a disposition decision

Facility & product mapping

Auditors ask about the site and the SKU — not the vendor name.

Evidence mapped to the producing facility, not just the supplier Product-level requirements traceable to their supporting documents

Audit trail & decisions

The question that fails audits: “who approved this, based on what?”

Approvals and exceptions recorded with reviewer and date Version history kept when requirements change Every compliance decision links back to the evidence behind it Audit-ready evidence package exportable in hours, not weeks

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